Who is Landscape Flow built for?

Landscape design & build companies, groundworks and civils contractors, estate maintenance teams and construction firms (typically 5–150 staff) running multiple concurrent sites in the UK.

Does it work on site without signal?

Yes. The field app is offline-tolerant — crews capture progress, photos and sign-offs without reception and everything syncs when they're back on a network.

Can it replace our quoting spreadsheet and Xero/QuickBooks?

It replaces the quoting and job-management spreadsheets. It integrates with Xero and QuickBooks for accounting so finance stays in the system your accountant already uses.

Is Landscape Flow available now?

It's in active development. Founding customers in the UK get early access, hands-on onboarding and direct input into the roadmap.

Holographic isometric landscape construction site with floating schedule and crew dashboards

ALL PLATFORMS

OPERATIONAL SOFTWARE // LANDSCAPING & CONSTRUCTION

In active development

Landscape Flow

Landscape Flow gives landscaping and construction companies a single operational backbone. Quote faster, schedule smarter, run sites with clarity and keep clients informed — without chasing WhatsApp threads or spreadsheets.

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01 / WHO IT'S FOR

Built for crews, sites and the people running them.

Landscape design & build companies (5–150 staff)
Groundworks, hard landscaping and civils contractors
Estate maintenance and grounds management teams
Construction firms running multiple concurrent sites

02 / CAPABILITIES

What it does. End to end.

Quoting & estimating

Build accurate quotes from materials, labour and overhead — fast, branded, version-controlled.

Scheduling & dispatch

Plan crews, kit and routes across sites; reassign on the fly when weather or scope shifts.

Site updates & photos

Field-friendly capture: progress photos, sign-offs and notes synced to the job record.

Materials & suppliers

Track POs, deliveries and supplier lead times against live job costs.

Client communication

Branded client portal for updates, approvals and snag lists — chasing replaced with clarity.

Job costing & invoicing

Real margin per job, stage payments and clean exports to Xero / QuickBooks.

03 / HOW IT WORKS

The operational flow.

Enquiry → Quote

Capture leads, build estimates from rate cards, send branded proposals with e-sign.

Schedule → Site

Convert won jobs into scheduled work, allocate crews, kit and materials.

Run → Update

Crews log progress from the field; office sees live status and cost drift.

Sign-off → Invoice

Client approves stages in the portal; invoices flow straight to your accounts stack.

04 / OUTCOMES

Why it matters.

↓40%

ADMIN OVERHEAD

↑2x

QUOTES PER WEEK

100%

JOB VISIBILITY

LOST WHATSAPPS

05 / CASE STUDIES

In the field. Real results.

Eden Outdoor Design

Landscape design & build

↓40% admin overhead

CHALLENGE

Quoting was spread across spreadsheets, photos were lost in WhatsApp threads, and site updates never reached the office in time.

SOLUTION

Landscape Flow unified quoting, scheduling and site updates into one system — crews log progress from the field, office sees live status.

"We went from three days to quote a garden to under an hour. The crew app means I know what's happening on every site without calling anyone."

Fiona McAllister

Director, Eden Outdoor Design

Highland Groundworks

Groundworks & civils contractor

100% job visibility

CHALLENGE

Running eight concurrent sites with no central view — materials were double-ordered and clients chased daily for updates.

SOLUTION

Landscape Flow scheduling, materials tracking and client portal gave one source of truth across all active jobs.

"For the first time I can open one screen and see exactly where we are on every site. The client portal alone has cut my phone calls by half."

Calum Reid

Operations Director, Highland Groundworks

06 / ARCHITECTURE

Under the hood. Built to integrate.

TECHNOLOGY STACK

Frontend

React + TanStack Start (SSR)

Field-first PWA; works offline on-site and syncs when reception returns.

Mobile

Capacitor wrapper for iOS / Android

Camera, GPS and push notifications via native bridges.

Backend

TypeScript server functions on Cloudflare Workers

Edge-deployed; sub-100ms response times from any UK site.

Database

Postgres + Row-Level Security

Per-company tenancy with strict data isolation.

Files & media

Object storage with on-the-fly image optimisation

Site photos compressed and EXIF-stripped before storage.

AI layer

Forth AI Gateway (Gemini / GPT)

Quote drafting, photo tagging and progress summaries.

INTEGRATIONS

XeroACCOUNTING
QuickBooksACCOUNTING
StripePAYMENTS
DocuSignE-SIGN
Google / Outlook CalendarSCHEDULING
WhatsApp BusinessMESSAGING

DEPLOYMENT & COMPLIANCE

DEPLOYMENT

Multi-tenant SaaS on UK & EU edge regions, with single-tenant option for enterprise.

COMPLIANCE

UK GDPRISO 27001 alignedCIS Cyber Essentials

NOTE — REST + Webhooks available on Pro tier. Open API roadmap covers job, quote, schedule and invoice entities — connect Landscape Flow to any existing yard, fleet or finance system.

READY WHEN YOU ARE

Run every site from one clear system.

Book a working session with the Landscape Flow team — we'll walk through how it would fit your current quoting, scheduling and site workflow.

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