OPERATIONAL SOFTWARE // LANDSCAPING & CONSTRUCTION
In active developmentLandscape Flow gives landscaping and construction companies a single operational backbone. Quote faster, schedule smarter, run sites with clarity and keep clients informed — without chasing WhatsApp threads or spreadsheets.
01 / WHO IT'S FOR
Built for crews, sites and the people running them.
- Landscape design & build companies (5–150 staff)
- Groundworks, hard landscaping and civils contractors
- Estate maintenance and grounds management teams
- Construction firms running multiple concurrent sites
02 / CAPABILITIES
End to end.
Quoting & estimating
Build accurate quotes from materials, labour and overhead — fast, branded, version-controlled.
Scheduling & dispatch
Plan crews, kit and routes across sites; reassign on the fly when weather or scope shifts.
Site updates & photos
Field-friendly capture: progress photos, sign-offs and notes synced to the job record.
Materials & suppliers
Track POs, deliveries and supplier lead times against live job costs.
Client communication
Branded client portal for updates, approvals and snag lists — chasing replaced with clarity.
Job costing & invoicing
Real margin per job, stage payments and clean exports to Xero / QuickBooks.
03 / HOW IT WORKS
The operational flow.
01
Enquiry → Quote
Capture leads, build estimates from rate cards, send branded proposals with e-sign.
02
Schedule → Site
Convert won jobs into scheduled work, allocate crews, kit and materials.
03
Run → Update
Crews log progress from the field; office sees live status and cost drift.
04
Sign-off → Invoice
Client approves stages in the portal; invoices flow straight to your accounts stack.
04 / OUTCOMES
↓40%
ADMIN OVERHEAD
↑2x
QUOTES PER WEEK
100%
JOB VISIBILITY
0
LOST WHATSAPPS
06 / ARCHITECTURE
Under the hood.
TECHNOLOGY STACK
Frontend
React + TanStack Start (SSR)
Field-first PWA; works offline on-site and syncs when reception returns.
Mobile
Capacitor wrapper for iOS / Android
Camera, GPS and push notifications via native bridges.
Backend
TypeScript server functions on Cloudflare Workers
Edge-deployed; sub-100ms response times from any UK site.
Database
Postgres + Row-Level Security
Per-company tenancy with strict data isolation.
Files & media
Object storage with on-the-fly image optimisation
Site photos compressed and EXIF-stripped before storage.
AI layer
Forth AI Gateway (Gemini / GPT)
Quote drafting, photo tagging and progress summaries.
INTEGRATIONS
- XeroACCOUNTING
- QuickBooksACCOUNTING
- StripePAYMENTS
- DocuSignE-SIGN
- Google / Outlook CalendarSCHEDULING
- WhatsApp BusinessMESSAGING
DEPLOYMENT & COMPLIANCE
DEPLOYMENT
Multi-tenant SaaS on UK & EU edge regions, with single-tenant option for enterprise.
COMPLIANCE
NOTE — REST + Webhooks available on Pro tier. Open API roadmap covers job, quote, schedule and invoice entities — connect Landscape Flow to any existing yard, fleet or finance system.
07 / FAQ
Common questions.
- Who is Landscape Flow built for?
- Landscape design & build companies, groundworks and civils contractors, estate maintenance teams and construction firms (typically 5–150 staff) running multiple concurrent sites in the UK.
- Does it work on site without signal?
- Yes. The field app is offline-tolerant — crews capture progress, photos and sign-offs without reception and everything syncs when they're back on a network.
- Can it replace our quoting spreadsheet and Xero/QuickBooks?
- It replaces the quoting and job-management spreadsheets. It integrates with Xero and QuickBooks for accounting so finance stays in the system your accountant already uses.
- Is Landscape Flow available now?
- It's in active development. Founding customers in the UK get early access, hands-on onboarding and direct input into the roadmap.
READY WHEN YOU ARE
Book a working session with the Landscape Flow team — we'll walk through how it would fit your current quoting, scheduling and site workflow.