LANDSCAPING · EDINBURGH
IN SHORT
Edinburgh-built AI automation for landscapers and grounds-maintenance contractors working across the city, the Lothians and Fife.
Edinburgh landscaping: what the admin actually looks like
Edinburgh landscaping work splits between high-expectation domestic gardens in the New Town, Morningside and the suburbs, and commercial grounds contracts across estates, universities, housing associations and business parks. Domestic work is won on response speed; commercial contracts are kept on evidence and reliability. Both are administration problems before they are labour problems.
Why work with us locally
- Local team — discovery on your yard, not over a call.
- We built Landscape Flow, a production platform for landscaping and grounds businesses.
- Set up for the mixed domestic and commercial contract model common across the city.
Systems we build for Edinburgh landscaping businesses
Enquiry to quote
One inbox for phone, form and social enquiries; automatic qualification; and a draft quote built from your survey voice notes, photos and rate card within minutes of leaving site.
Round and crew scheduling
The round rebuilds itself when weather or sickness hits: a suggested re-sequence, one approval, and every affected customer told before they notice.
Maintenance contract renewals
Every maintenance contract carries an end date, a renewal window and an uplift rule. The system works the calendar so renewals go out early, priced correctly, and get chased until answered.
Recurring invoicing and collections
Invoices generated from completed visits rather than memory, sent on the contract schedule with proof of service attached, and chased on an escalating ladder.
Questions we get asked
- Do you work with landscaping businesses in Edinburgh in person?
- Yes. We are Edinburgh-headquartered, so Edinburgh is a short trip. Discovery and process mapping usually happen on site or on your yard, and the build runs remotely with weekly demos.
- How long before a Edinburgh landscaping business sees anything working?
- The £499 AI Ops Audit takes five working days and returns a costed plan. A first production workflow is typically live within four to six weeks of starting the build.
- What does it cost?
- £499 for the audit, then usually £6,000–£25,000 for a first production workflow depending on how many systems it touches, plus a monthly running cost for hosting, model usage and support.
TRUST & CREDENTIALS
How we work, and what stands behind it
This page is maintained by Forth Systems. Everything listed below describes our own team, hosting choices and the technologies we build on — it is a statement of practice, not an independent certification or an endorsement by the vendors named.
UK team & data residency
Who builds it, and where your data sits while they do.
UK-based engineers
Edinburgh-headquartered. Every system is designed, built and supported by our own UK-based engineering team — no offshore delivery pool.
UK / EU hosting by default
Applications and databases are provisioned in UK or EU regions unless you require otherwise, with encryption in transit and at rest.
Human-in-the-loop by design
Every AI system we ship keeps a manual override. Nothing irreversible happens without an operator able to review, edit or stop it.
Audit trails as standard
Automated actions are written as first-class records — who or what did it, when, against which input — so operations stay evidence-ready.
Systems we build on
The platforms our systems run on. These are the technologies we deploy and support — not sponsorships or reseller badges.
OpenAI, Anthropic & Google models
Model-agnostic delivery. We route each workload to the model that fits it on cost, latency and accuracy, and can switch without a rebuild.
Supabase & Postgres
Row-level-security Postgres as the operational spine under every platform we run.
Stripe payments
Payment capture, checkout and reconciliation wired directly into job and permit workflows.
Xero, Sage & HubSpot integrations
Production integrations into the finance and CRM systems UK operators already run, so automation lands where the business keeps its records.
Streetworks & industry credentials
Operational domains we build in daily, with the sector systems we integrate against.
DfT Street Manager integration
Our Kerbco permit chain creates and tracks streetworks permit applications against DfT Street Manager and local highway authority processes.
NRSWA-aligned workflows
Permit, reinstatement and traffic-management workflows built to the New Roads and Street Works Act process contractors are inspected against.
Traffic management planning
Roadplan produces signing and guarding layouts for council submission and for the crew installing them on site.
Operator-built, not consultancy-built
We run streetworks and plant operations ourselves. Every platform started as a system we needed in our own business.
Insurance certificates, registration numbers and security documentation are available on request — ask the team.