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AI automation ROI calculator
Put real numbers on the admin your team repeats every week, and see what an automation programme would save, when it pays for itself, and what it returns over three years.
Your numbers
What it's worth
- ADMIN HOURS PER YEAR
- 2,160 hrs
- WHAT THAT ADMIN COSTS YOU
- £75,600
- HOURS RELEASED BY AUTOMATION
- 1,296 hrs
- GROSS ANNUAL SAVING
- £45,360
- NET IN YEAR ONE
- £23,160
- PAYBACK
- 4.7 months
- THREE-YEAR RETURN
- £99,480
48 hours a week across the team
Per year, at your blended hourly cost
60% of the repeatable work
Before build and running costs
After the build and 12 months of running cost
Time to recover the build cost
Cumulative net position
Estimates only, based on 45 working weeks a year and the figures you entered. They are a planning aid, not a quotation.
NEXT STEP
Turn the estimate into a plan
Start with the 2-minute AI Opportunity Scan to see which processes to automate first, or go straight to the £499 AI Ops Audit for a costed, sequenced build plan in five days.
AI automation ROI, answered
- How does the AI automation ROI calculator work?
- It multiplies the hours your team spends on repetitive admin by your blended hourly cost, applies an automation rate you control, and compares the annual saving against a build cost and ongoing running cost to show payback in months and three-year return.
- What automation rate is realistic?
- For well-scoped, repetitive processes — data entry, enquiry triage, invoice chasing, document handling — 50 to 70 percent of the time is typically removed. We default to 60 percent. Judgement-heavy work should be modelled lower.
- What does an AI automation project cost in the UK?
- A first production workflow usually lands between £6,000 and £25,000 depending on how many systems it touches, with a monthly running cost for hosting, model usage and support. The £499 AI Ops Audit produces a firm figure for your specific case.
- How long before automation pays for itself?
- Most operators we work with reach payback within three to nine months on their first workflow, because the saved hours start the week it goes live rather than at the end of a long programme.