Does it send quotes automatically?

No. Quotes are drafted and held for your approval. You can enable automatic sending for simple, repeat job types once you trust the pricing.

Can it use our own rates and margins?

Yes — that is the point. It prices from your rate card and your margin rules, not a generic model.

LANDSCAPING · SYSTEM

AI enquiry-to-quote automation for landscapers

IN SHORT

One inbox for phone, form and social enquiries; automatic qualification; and a draft quote built from your survey voice notes, photos and rate card within minutes of leaving site.

Why speed wins landscaping work

Domestic and commercial grounds enquiries are usually sent to three or four firms the same afternoon. The first credible reply wins a disproportionate share of the work, and most losses are not price losses — they are silence losses.

How the workflow runs

Enquiries from every channel land in one queue. The agent checks postcode against your working area, classifies the job type, estimates a value band and replies with a genuinely useful message — availability, next steps and what you need from them. Out-of-area or out-of-scope enquiries get a polite decline you approved in advance.

From survey to priced draft

After the visit, the estimator dictates notes and uploads photos. The system produces a structured scope, applies your rate card, adds standard exclusions and returns a draft for review. The evening quote-writing session disappears.

What you get

Single queue for phone, web form, email and social enquiries
Automatic area, job-type and budget qualification
Voice notes and photos converted into priced draft quotes
Follow-up sequence on every unaccepted quote

Questions we get asked

Does it send quotes automatically?: No. Quotes are drafted and held for your approval. You can enable automatic sending for simple, repeat job types once you trust the pricing.
Can it use our own rates and margins?: Yes — that is the point. It prices from your rate card and your margin rules, not a generic model.

Keep reading

TRUST & CREDENTIALS

How we work, and what stands behind it

This page is maintained by Forth Systems. Everything listed below describes our own team, hosting choices and the technologies we build on — it is a statement of practice, not an independent certification or an endorsement by the vendors named.

UK team & data residency

Who builds it, and where your data sits while they do.

UK-based engineers
Edinburgh-headquartered. Every system is designed, built and supported by our own UK-based engineering team — no offshore delivery pool.
UK / EU hosting by default
Applications and databases are provisioned in UK or EU regions unless you require otherwise, with encryption in transit and at rest.
Human-in-the-loop by design
Every AI system we ship keeps a manual override. Nothing irreversible happens without an operator able to review, edit or stop it.
Audit trails as standard
Automated actions are written as first-class records — who or what did it, when, against which input — so operations stay evidence-ready.

Systems we build on

The platforms our systems run on. These are the technologies we deploy and support — not sponsorships or reseller badges.

OpenAI, Anthropic & Google models
Model-agnostic delivery. We route each workload to the model that fits it on cost, latency and accuracy, and can switch without a rebuild.
Supabase & Postgres
Row-level-security Postgres as the operational spine under every platform we run.
Stripe payments
Payment capture, checkout and reconciliation wired directly into job and permit workflows.
Xero, Sage & HubSpot integrations
Production integrations into the finance and CRM systems UK operators already run, so automation lands where the business keeps its records.

Streetworks & industry credentials

Operational domains we build in daily, with the sector systems we integrate against.

DfT Street Manager integration
Our Kerbco permit chain creates and tracks streetworks permit applications against DfT Street Manager and local highway authority processes.
NRSWA-aligned workflows
Permit, reinstatement and traffic-management workflows built to the New Roads and Street Works Act process contractors are inspected against.
Traffic management planning
Roadplan produces signing and guarding layouts for council submission and for the crew installing them on site.
Operator-built, not consultancy-built
We run streetworks and plant operations ourselves. Every platform started as a system we needed in our own business.

Insurance certificates, registration numbers and security documentation are available on request — ask the team.