AI Systems
Workflow Automation: production AI systems built in the UK
In short
End-to-end workflow automation across your finance, ops, sales and support stack — removing copy-paste between systems and freeing hours every week. Bespoke workflow automation platforms that connect the systems you already pay for — ERP, CRM, accounting, comms, storage — into one operational spine, with human-in-the-loop approvals.
What Forth Systems means by workflow automation
Bespoke workflow automation platforms that connect the systems you already pay for — ERP, CRM, accounting, comms, storage — into one operational spine, with human-in-the-loop approvals.
Why UK operators are buying workflow automation in 2026
Most UK operators lose 10–20 hours per person per week to copy-paste, spreadsheet re-keying and status-chasing between tools. That's a full working day, every week, per employee.
Workflows we automate
Order-to-cash, procure-to-pay, employee onboarding and offboarding, compliance reporting, KPI roll-ups, quote-to-invoice, dispatch and returns.
The stack we build on
n8n, Temporal and custom Node/Python workers on top of your existing SaaS. Native connectors to Xero, Sage, HubSpot, Zoho, Pipedrive, Salesforce, monday.com, Notion, Google Workspace and Microsoft 365.
Real workflow automation use cases
• Quote-to-invoice automation across HubSpot → Xero with automatic PDF generation and Stripe payment links. • Employee onboarding: one form spins up Google Workspace, Slack, HubSpot and payroll records with a manager approval gate. • Compliance reporting that pulls data from six systems, formats a regulator-ready pack and lands it in a shared drive on schedule. • Field-service dispatch that reads inbound jobs, assigns the nearest engineer and updates the customer automatically. • Weekly board pack automation — pulling metrics from finance, CRM and product analytics into a formatted deck.
Outcomes to expect
Typically 40–70% reduction in admin hours on the workflows we touch, faster cycle times and dramatically fewer 'lost in someone's inbox' incidents.
Pricing
£499 AI Ops Audit to map the highest-value workflows. £2,500 Sprint to automate the first one end-to-end. £6,000/month embedded build for continuous rollout.
Timeline
First automated workflow live in production in two weeks. A full operational spine across finance, sales and ops typically ships in 8–12 weeks.
How we engage
Every workflow automation engagement starts with our £499 fixed-price AI Ops Audit. That produces a scored, costed 30/60/90 day plan you own — whether you build with us or not. If you proceed, we ship the first production system in a two-week £2,500 Sprint, then continue on a rolling £6,000/month embedded build partnership. Delivered from Edinburgh, UK, with named engineers — never an offshore pool.
Frequently asked questions
How much does workflow automation cost with Forth Systems?
£499 AI Ops Audit to map the highest-value workflows. £2,500 Sprint to automate the first one end-to-end. £6,000/month embedded build for continuous rollout. All pricing is exclusive of VAT. Larger multi-workflow programmes are scoped from a Sprint outcome.
How long until workflow automation is live in production?
First automated workflow live in production in two weeks. A full operational spine across finance, sales and ops typically ships in 8–12 weeks.
Who owns the workflow automation code and data?
You do. Every workflow automation system we build is deployed into your cloud accounts, on your infrastructure, with source code in your repository. No lock-in, no black boxes.
Do you build workflow automation for regulated UK industries?
Yes — we deliver into FCA-regulated firms, NHS boards, councils and other regulated operators, with human-in-the-loop controls, immutable audit trails and DPA / DPIA support built in from day one.
Can Forth Systems integrate workflow automation with our existing tools?
Yes. Every workflow automation system we build is designed to live inside the stack you already run — n8n, Temporal and custom Node/Python workers on top of your existing SaaS. Native connectors to Xero, Sage and beyond.
Where is Forth Systems based?
Forth Systems is an Edinburgh-based AI systems and automation company. We serve clients across Edinburgh, Glasgow, Aberdeen, Dundee, London, Manchester, Leeds, Bristol, Birmingham and the whole of the UK — mostly remote delivery with on-site presence for discovery and go-live.
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